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The Independent Planning Commission is committed to the protection of your privacy and personal information.  When you deal with the Commission, your personal information is protected under the Privacy and Personal Information Protection Act 1998.

To access our Privacy Statement please click on the link below.

Privacy Statement

The purpose of this Privacy Statement is to explain how the Commission obtains and uses your personal information.

Public meetings 

A public meeting provides an opportunity for the Commission to hear public views on the Department's assessment report as part of its determination process for State significant development applications.

There is no statutory requirement for the Commission to hold a public meeting before determining an application.  The considerations that will guide the Commission in relation to the holding of a public meeting before making a decision on an application are set out in the attached guidelines. 

The  public meeting does not affect appeal rights under the Environmental Planning and Assessment Act (EP&A Act).

For further information, please see the Commission’s Public Meeting Guidelines.

Public hearings

A public hearing only takes place if it is requested by the Minister for Planning or, in limited circumstances, the Greater Sydney Commission in relation to a State significant development application or any other planning matter.  If such a request is made, the Commission must hold a public hearing, it is not discretionary.

Unlike a public meeting, the Commission has no power to decide to conduct a public hearing under the EP&A Act, even when it is the consent authority. 

The Commission has powers to require certain people to attend the public hearing and to give evidence.  If a public hearing is held, merit appeal rights to appeal to the Land and Environment Court are extinguished.  

For more information, please see the Commission’s Public Hearing Guidelines.

Site inspection and locality tours

When determining a sate significant development application or carrying out any of its other functions, the Commission may choose to undertake a site inspection or locality tour. There is no statutory requirement for the Commission to do so.

The purpose of the site inspection and/or locality tour is to assist a Commission panel understand the physical attributes of the project site and its locality.

The Chair of the panel appointed to a matter will decide whether a site inspection and/or locality tour are warranted and who should attend and observe. Neither is a forum for those present to make comments and/or submissions to the Commission. 

For further information, please see the Commission’s Site Inspection and Locality Tour Guidelines.

Meeting records

The Independent Planning Commission has adopted a policy governing record keeping for its meetings. To access this policy, please click on the link below.

From 1 March 2018, the Commission is legally required to make record a meeting conducted in public. To satisfy this legal obligation, the Commission will make an audio recording of any public meeting, and publish a written transcription on this website.

Policy on Meeting Records

Personal interests & conflict of interests

The work of the Independent Planning Commission is often complex and contentious. The Commission is committed to sound governance and management of personal interests. In addition to the Commission's Code Of Conduct, the Commission has adopted policies governing the management of personal interests and conflict of interest matters. To access these policies, please click on the links below.

IPC Conflict Of Interest Policy

Managing Conflict Of Interest Guide

Political donations

Section 147(3) of the Environmental Planning and Assessment Act 1979 requires a submitter who makes a public submission to the Minister in relation to an application to disclose all reportable political donations to anyone by the submitter or any associate of the submitter.  The relevant period for disclosure is two (2) years before the submission is made. 

The Political Donations and Gifts Disclosure Statement Form is available here.

How we manage correspondence

What you should know before sending written correspondence to the Independent Planning Commission:

  • Once it is received your correspondence or email will become a formal record. All documents provided to the Commission are public documents and can be made publicly available on the Commission's website, please refer to the Commission's Privacy Statement for further details.
  • Your correspondence may be used for statistical reporting purposes.
  • The Commission receives large volumes of correspondence and does not respond to all correspondence, this includes:
    • submissions or comments made on a project the Commission is considering. All correspondence providing comments on a project will be referred to the relevant Commission members, for their consideration as part of the project;
    • correspondence where the Commission is not the primary recipient but marked as carbon copy (CC) or blind copy (BC);
    • unsolicited advertisements; and
    • correspondence containing offensive language or content. Any correspondence containing threatening content or advocating illegal activities will be forwarded to NSW Police Force.

What can you expect

  • If you are registering to speak at a meeting the Commission has advertised
    • Your registration is not automatically accepted, it must be processed and confirmed by the Secretariat.
    • If you have not received confirmation from the Secretariat within two (2) business days of your email please follow up to ensure your registration has been received.
    • The Secretariat releases a schedule of registered speakers on its website approximately 24 hours prior to each meeting.
  • If you are providing a submission or comments on a planning matter before the Commission
    • The issues raised in submissions and comments are considered by the Commission and where relevant they may be discussed in the Commission's report on the matter. You will not receive a direct response to your correspondence.

If you have an enquiry or complaint

  • The Secretariat will aim to reply to general enquiries or complaints within 10 working days. If additional time is required to consider your enquiry or complaint we will contact you to advise when you can expect a response.

Further details of the Commission's handling of complaints are set out in the Complaints Management Policy.

Access to information

Much of the information held by the Commission is available on our website, including the following:

  • Annual reports
  • Code of Conduct
  • Procedural guidelines
  • Media releases
  • Directions from the Minister
  • Notices of public hearings
  • Submissions
  • Commission reports including advice, public hearing reports and determinations

Other information will be made available on request and there may be a charge attached.

Full details are contained in this Access To Information document.

If you want to make a formal application for information, please fill out the Access To Information Request Form and return it to the Commission with your application fee.